Smartsheet works in a total addressable market that is appraised to be valued at around $23 billion. Smartsheet offers users the ability to allocate tasks, monitor the progress of projects, plan calendars and document sharing. The software uses a neat tabular user interface to allow for easier navigation. This extremely versatile tool is the perfect mix of CRM, spreadsheet, project management and whilst the fully customizable dashboard, interactive spreadsheets, automated workflows and over 70 app integrations make the software an extremely attractive project management solution, it does have slight drawbacks.
The digital project management tool has an extensive learning curve that may make it difficult to grasp at first, especially for those not familiar with the interface. Whilst the spreadsheets are interactive, they fall short in that they do not automatically synchronize changes made. The software is also pricier than other options that may not be as rich in features but still offer spreadsheet and project management capabilities.
The Digital Project Manager, a leading publication shaping the future of digital project management works as an independent reviewer and shares their thoughts in an in-depth Smartsheet review that dives deeper into the pros, cons and usability of the software.
Best Workflow Management Software:
List of 5 Alternatives to Smartsheet
Basecamp - Aimed at small and medium sized businesses, Basecamp provides users with a diverse toolset that provides a singular platform for project management. The platform allows for to-do list management, task scheduling and message boards. The check-in questions for status updates, clients access portal and personalized themes for workspace makes the app an attractive alternative.
Shortfalls of Basecamp: The app does not allow for project budgeting, recurring tasks management or time-tracking with activities. It also has very basic project management features and lacks a built-in chat feature that is usually necessary.
Jira - The platform provides users with a way for teams to use workflow mapping and stealthy reporting techniques that ensure the efficient execution of projects. Some of the softwares key features include; custom search filters and sprint management backlog management. It also includes numerous progress tracking reports as well as customizable scrum boards
Shortfalls of Jira: Requires users to perform extensive configuration to set up the application and an extremely steep learning curve due to the complex functionality of the tool. Users also do not get the benefit of a full month trial version to experiment with before commiting to the subscription fee.
Airtable - The softwares delightful design and simple user interface allows their users to have fun with the application whilst focusing on getting their tasks done. Features that would be of interest to potential users are the prebuilt project templates, safe file attachments and the ability to integrate some third party applications.
Shortfalls of Airtable: The software is primarily for the storage of data and a visualisation tool with very restricted functionality of the time tracker and progress reporting tools. The app also lacks features for meeting management which is sometimes essential.
Clarizen - Designed for enterprises to provide collaborative work management solutions that are specifically developed to serve as an option to configure workflows customised to the needs of the team. The software is easily customizable and allows for advanced project planning. With key functions such as timesheets, risk analysis and control as well as Gantt charts.
Shortfalls of Clarizen: The application is rather expensive and not very user friendly . Whilst it does have an array of features they are very complicated to use and can prove too advanced for small groups.
Asana - This app is more detail oriented and allows users to organise and take on projects efficiently. Equipped with a variety of project templates and designed to cater for a diverse team, Asana features milestone, issue and bug tracking as well as backlog and sprint management. The app stands out with advanced task management and project timeline management.
Shortfalls of Asana: The software does not support native time tracking and multiple assignees and also lacks risks and meeting management. This can prove frustrating at times for teams that need to keep track of these requirements.
Final thoughts on project management software is that whilst all of these have their strengths and weaknesses, the best fit can only be confirmed after organisations access their unique needs and requirements. Taking into account the size of the team that you are catering for as well as your expertise level. It is important to weigh out the pros and cons of each app against your specific requirements criteria to eventually get the tool that is best suited for your team.